Archives donation form Archives donation form Use this form to enquire about donating or loaning archival material to Christchurch City Libraries. Archives Donation * indicates a required field Donating material to Christchurch City Libraries ArchivesChristchurch City Libraries Archives reserves the right to accept or reject any offers of donated material or loans in accordance with our collection policy. Examples of factors taken into account when making a decision whether to accept or decline material: Content: Does it fit with the Content Development Policy? Are we the most appropriate institution to hold the material? Format: are we the most appropriate institution to hold this type of material? Physical state: how much conservation work will be required to restore the material to a useable condition? Size: Do we have adequate space to house the material? Legal ownership & copyright: does the donor have the legal authority to donate the material? If there are doubts about whether the material should be accepted, the Library Archivist identifies alternative institutions the donor could approach such as the Canterbury Museum, Christchurch Art Gallery or another Archive. Donations will not be accepted until the collection has been assessed by the archivist. Your request to donate or loan items will be responded to within 5 working days. Check our Donations Policy. Your Name * Required First Last Preferred Contact * RequiredHow would you like us to contact you?By phoneBy emailYour Phone Number * RequiredPlease provide a daytime number so that we can contact you during work hours.Your Email Address What type of archive do you wish to donate? * RequiredPersonalCorporate / OrganisationName of corporate / organisationWhat type of material do you wish to donate? * RequiredPapers (reports, letters, etc)Audiovisual (videos, movies, etc)Audio (sound, tapes, etc)PhotographsEphemeraMaps / cartographyObjectMixed materials (a combination of letter, photographs, digital files)Briefly describe the material * RequiredQuantity / sizeWhat condition is the material in? * RequiredGoodFragileType of donation * RequiredPermanentLoan (to be digitised and then returned)Provenance / Legal ownership * RequiredHow did you come to have this material?Agreement * RequiredClicking on the check box indicates agreement with our conditions. I accept that Christchurch City Libraries Archives reserves the right to accept or reject any offers of donated material or loans in accordance with our collection policy.EmailThis field is for validation purposes and should be left unchanged.
