Archives donation form Archives donation form Use this form to enquire about donating or loaning archival material to Christchurch City Libraries. Archives Donation "*" indicates required fields Donating material to Christchurch City Libraries ArchivesChristchurch City Libraries Archives reserves the right to accept or reject any offers of donated material or loans in accordance with our collection policy. Examples of factors taken into account when making a decision whether to accept or decline material: Content: Does it fit with the Content Development Policy? Are we the most appropriate institution to hold the material? Format: are we the most appropriate institution to hold this type of material? Physical state: how much conservation work will be required to restore the material to a useable condition? Size: Do we have adequate space to house the material? Legal ownership & copyright: does the donor have the legal authority to donate the material? If there are doubts about whether the material should be accepted, the Library Archivist identifies alternative institutions the donor could approach such as the Canterbury Museum, Christchurch Art Gallery or another Archive. Donations will not be accepted until the collection has been assessed by the archivist. Your request to donate or loan items will be responded to within 5 working days. Check our Donations Policy. Your Name* First Last Preferred Contact*How would you like us to contact you? By phone By email Your Phone Number*Please provide a daytime number so that we can contact you during work hours.Your Email Address What type of archive do you wish to donate?* Personal Corporate / Organisation Name of corporate / organisation What type of material do you wish to donate?*Papers (reports, letters, etc)Audiovisual (videos, movies, etc)Audio (sound, tapes, etc)PhotographsEphemeraMaps / cartographyObjectMixed materials (a combination of letter, photographs, digital files)Briefly describe the material* Quantity / size What condition is the material in?* Good Fragile Type of donation* Permanent Loan (to be digitised and then returned) Provenance / Legal ownership*How did you come to have this material?Agreement*Clicking on the check box indicates agreement with our conditions. I accept that Christchurch City Libraries Archives reserves the right to accept or reject any offers of donated material or loans in accordance with our collection policy.EmailThis field is for validation purposes and should be left unchanged. Close Can you tell me more about this webform submission? The contents of this webform are sent to library staff via email. We recommend that you do not submit confidential information (like your library card number, passwords or credit card information). If you need to share confidential information with library staff, we suggest that you use other channels of communication, such as the telephone.Visit our Privacy Statement, opens in a new window, opens a new window to learn more about how your personal information is handled and protected. This information will be submitted via email. Learn More about sending data over email.